Introducing Easy Archive – Web Based Digital Archival System
It has been a while since I wrote my last post and that was for a reason. I was busy developing Easy Archive!
Easy Archive has nothing to do with SharePoint (except being built on top of the .Net Framework and Easy Archive uses version 4, not 3.5x).
Of course, SharePoint does digital archiving and document repositories and more. However, for small and medium institutions and home or professional offices, SharePoint (or rival systems) may be an overkill. This is where Easy Archive can help – it is an easy, light-weight, web-based digital archival and retrieval system. You may use it to store your correspondence, documents and files in a central location with custom security, metadata and tags. You can also relate any two documents (ex. a letter and its reply or a document and its errata).
There are 6 roles that correspond to 6 security levels in Easy Archive with full web-based user administration. Tags (keywords) can be controlled in a custom master list with auto-complete functionality. A flexible search interface is provided and users with higher privilege can export any amount of data (based on selected criteria) in csv format.
Easy Archive works with final documents (no version control or workflows). If you provide a different file for a certain record, the original will be removed. Also, if you delete a record, its file is also removed. Files are stored on the file system in folders based on document date (year) with a mechanism to prevent files with same file names from overwriting each other. Correspondence is auto-numbered and is reset annually.
If interested, you can find more in the Easy Archive FAQ.